If you have been offered a new job and want to write back to your employers when you have received your job offer to thank them, this is a nice and respectful thing to do.
By writing such a letter, it not only allows you to confirm acceptance of this role in writing, but also allows you to confirm what has been agreed and ensure that they know that you are very keen to join their company and agree a start date.
If you want advice about writing it, check out the job offer thank you letter example below. I have years of recruitment experience and am here to share my expertise. This blog also includes:
- Importance of writing a thank-you letter
- Step-by-step guide on writing a letter
- Tips for writing a thank-you email
- Common mistakes to avoid
Job Offer Thank You Letter Template
Your Name
222 Every Road, Any Town, AA1 1BB
Mrs Jane Smith
ABC Company
All Streets
Any Town
YY1 1ZZ
(Date)
Dear Sir/Madam,
Position of XXXXX
Thank you very much for offering me the position of XXX. I am very pleased to accept this role and excited to join COMPANY NAME.
I enjoyed meeting you and your colleagues and looking around COMPANY NAME during my interviews. I have found it to be very interesting, and I am looking forward to starting with you on DATE (if you have already agreed upon this).
On my first day, as you requested, I will bring my identification in the form of my British Passport, plus my P45 if I have received it from my old employers, my bank details, and my national insurance number. I have enclosed two referee contract details for you to contact on my behalf.
Finally I would like to thank you again for the opportunity you have given me. I feel that my skills and experiences will be of benefit to your business, and I am looking forward to being able to make a difference for COMPANY NAME.
I look forward to joining you on DATE.
Yours sincerely
NAME SURNAME
Why is Writing a Thank-You Letter for a Job Offer Important?
Expresses Gratitude: It shows you recognise their offer and are genuinely grateful for this opportunity. A formal thank you letter or email is the best way to show gratitude for the job offer.
Conveys Enthusiasm: A thank you letter offers a reiteration of your enthusiasm for the job. This also conveys a positive approach or reassurance that they made the right choice.
Shows Professionalism: A thank you message for job opportunity to boss or hiring manager shows you are professional and courteous. It delivers your respect for their time and efforts.
Clarifies Doubts & Details: A thanks letter for job offer clarifies your starting date or other logistical information. It is reassuring for the HR that you both are on the same page about the job.
Establishes Good Rapport: Your thank you note after job offers build your relationship with the company. A positive and thoughtful message establishes a good rapport with the new team.
Similarly, our job offer acceptance letter example and simple offer letter acceptance email reply samples could talk a lot about your professionalism. Thus, know the proper format before writing one.
How to Write a Job Offer Thank-you Letter?
Whether you wish to write a letter of thank you for job offer or long, following the structure and format shows your professionalism and competency. This step-by-step letter format or guide will help you write a perfect job offer thank you letter.
Express Gratitude
The purpose is to express gratitude with professionalism in response to the opportunity to work with them. Thus, begin by thanking them for the opportunity and efforts. Mention the company’s name and the position offered to you. It is usually best to convey it in the first paragraph.
Accept Offer or Decline
The next essential reason is to inform them whether you accept the job offer or decline the job offer. Your letter must clearly convey your message yet professionally. If declining the offer, be polite and give genuine and proper reasons. Do not keep them hanging. That’s unprofessional.
Ask for Confirmation Details
During the job interview process, we mostly miss out on some details like additional benefits, leave structure, or details needing clarification. This is the best opportunity to clarify all your doubts. The start date is usually mentioned in the offer letter, but if it is not, you can also confirm the date.
Mention Your Contact Details
Moving forward, they will need to contact you. Though it is typically present in the CV and other documents, you can mention it. This also gives them the opportunity to join in a meeting or contact you to clarify your doubts or discuss urgent matters if need.
How to Format a Thank You Letter?
Contact Information & Date
If you look at the job offer thank you letter examples, you will see that the sender’s contact information is mentioned right at the top. Your letter must include your name, phone number, and email address at the top left and the date in the upper right corner.
Recipient’s Contact Information
Time to add the recipient’s contact details. You must include the company’s name and the full physical address of the organisation.
Professional Greeting
Your thank you letter for the job offer should ideally start by greeting the concerned person by title or directly by name.
Body of The Letter
- Opening Paragraph: Express gratitude and mention the purpose of the letter.
- Body Paragraph: Provide specific details about how the recipient’s actions have helped you
- End Paragraph: End by showing appreciation and mention your future steps.
Closing and Signature (Sign Off)
Professionally sign off with “Sincerely” or “Best regards,” either manually or digitally.
Example of Thank-You Letters in the UK
[Your Name]
[Your Address]
[City, Postcode]
[Email Address]
[Phone Number]
[Date]
[Hiring Manager’s Name]
[Company Name]
[Company Address]
[City, Postcode]
Dear [Hiring Manager’s Name],
Thank you for offering me the opportunity to work at [Company Name] as [Job Title]. I am writing this letter as an opportunity to appreciate your time and consideration sincerely.
I am delighted to accept the [Job Title] position and look forward to starting on [Proposed Start Date]. As we move forward, it would be great to clarify your company’s policies on [specific aspect, e.g., remote work or training programs]. Please feel free to contact me at [Your Email Address] or [Your Phone Number] to discuss this further.
Thank you again for this opportunity. I am excited to join the [Company Name] team and contribute to its success.
Best regards,
[Your Full Name]
Properly Write a Thank You Email for a Job Offer: Thank-You Email Example
Example 1: Simple and Professional Thank You Email Job Offer
Subject: Thank You for the Job Offer
Dear [Hiring Manager’s Name],
Thank you for offering me the [Job Title] position at [Company Name]. I am excited about the opportunity to join your team and contribute my skills to help achieve the company’s goals.
I am pleased to accept the offer and look forward to starting on [Proposed Start Date]. Please let me know if there are any additional steps need to be taken before my start date.
Thank you again for this opportunity. I am eager to begin working with the team.
Best regards,
[Your Full Name]
[Your Email Address]
[Your Phone Number]
Example 2: Detailed with Questions
Subject: Acceptance of Job Offer and Clarification
Dear [Hiring Manager’s Name],
Thank you for extending the offer for the [Job Title] position at [Company Name]. I am thrilled about the opportunity and appreciate the time you and your team invested in the hiring process.
I am happy to accept the offer and would like to clarify a few details regarding the company’s policies on remote work. Please feel free to contact me at [Email Address] or [Phone Number] to discuss this further.
Thank you again for this opportunity. I am delighted to join the team and contribute to the company’s overall success.
Best regards,
[Your Full Name]
[Your Email Address]
[Your Phone Number]
Example 3: Brief and Enthusiastic
Subject: Thank You for the Job Offer
Dear [Hiring Manager’s Name],
I wanted to formally thank you for this wonderful job opportunity at [Company Name]. I am very interestd in the job and would like to begin working, learning more about your organisation, and finding ways to contribute my skills to the team.
Please reach out if you need anything else from me. The best way to contact me is through email, but feel free to call me at [Your Phone Number].
Again, thank you for this opportunity. I look forward to working with such a talented team.
Sincerely,
[Your Full Name]
[Your Email Address]
[Your Phone Number]
Suggested Read: Job Interview Follow Up Thank You Note Example
Common Mistakes to Avoid When You Write a Thank You Letter for Job Offers
1. Being Pushy
Do not use inappropriate language when writing a thank you letter after receiving a job offer. Your email or letter should be respectful. Avoid mentioning other opportunities if you are willing to accept the offer at hand.
2. Being Casual
This will become your working space; therefore, be careful about your tone. Avoid starting with a “Hey.” Your informal tone might suggest you are casual or unserious about the offer or opportunity.
3. Generic Message
Always tailor your letter to say Thank You. It is okay to get help from AI, but do not forget to tailor it to your job title. If you wish to make it perfect, you can take help from a professional CV writing service.
4. Too Self-Focussed
Take a look at all thank you letter for job offer accepted examples and templates before writing your own. Most candidates make the mistake of starting each sentence with “I”. This usually shows you are too much of yourself.
5. Sending Way Too Late
There’s a sweet time of sending a thank-you letter, and that is 24 hours from receiving an offer. So, if you have been thinking, “I must send the thank you letter for job offer, but need more time to think about the opportunity, ” maybe you have already lost it.
6. Typos & Grammar Mistakes
Do not forget to proofread your letter. Whether accepting or rejecting a job offer, always double-check your email or letter to ensure no grammatical mistakes, typos, redundant phrases or inappropriate language.
7. Letter is Too Long or Too Short
Your letter should be brief but at the same time informative and meaningful. Don’t write a 2 page long letter or a too short thank you email for job offer. Keep it concise and in 3-4 paragraphs, most.
Is a Job Offer Acceptance Letter the Same as a Job Offer Thank You Letter?
| Aspect | Job Offer Acceptance Letter | Job Offer Thank-You Letter |
|---|---|---|
| Purpose | It is written when you are accepting a job offer. You formally accept the job offer and confirm employment details (salary, start date, etc.) | Expresses gratitude and appreciation for the job offer and may include acceptance or decline, but is not a formal contract. |
| Content | Include job title, salary, start date, employment terms, and other details of the job. | Focuses on thanking the employer for the opportunity to contribute to the team and may briefly mention acceptance or request clarification on details. |
| Tone | Professional and formal | Professional but can be slightly less formal than an acceptance letter. |
| Formality | Acts as a formal document confirming employment terms | Not a formal contract, but a polite response letter after a job offer is received. |
| Timing | Should be sent promptly after receiving the offer, ideally within the specified deadline | It should be sent within 24 hours of receiving the offer to express gratitude. |
| Documentation | Serves as a written record of employment terms | It may not be kept as a formal document, but it is part of the hiring process. |
Frequently Asked Questions
To Whom Should I Send a Thank You Letter?
In the UK, a thank-you letter or email for the job offer should typically be addressed to the person who extended the offer to you. You must write your letter to thank the company appreciating their job offer and the opportunity to work in their organisation. This is often the hiring manager or the person who conducted the final interview.
Thus, after receiving the job offer, check the sender’s name and designation before writing your email. Whether you accept or decline the offer, you need to write a thank you letter or email after receiving a job offer to show your professionalism and gratitude.
How Should I Address the Compensation Package in my Thank-you Letter?
If you are genuinely interested in the job, you must be professional while evaluating an offer. Here are some tips to help you address the compensation package in a thank-you letter for a job offer. You can also check out templates and examples before sending a letter.
- Acknowledge the Offer: Begin by thanking the employer for the job offer and the compensation package. Mention that the salary and benefits align with your expectations or exceed them, if applicable.
- Emphasize the Role: Highlight your enthusiasm for the position and how it aligns with your career goals. If relevant, mention how the company culture or values resonate with you.
- Avoid Salary Discussions: Avoid negotiating salary or benefits in the thank-you letter unless explicitly invited to do so. This is typically done before accepting the offer.
Can I use a Job Offer Thank-you Letter Template to Accept an Offer?
Yes!
You can use a job offer thank-you letter template to accept an offer. Templates usually provide a structured format that helps you express gratitude, confirm acceptance, and clarify details about the position.
How Can I Express Enthusiasm and Convey Long-term Commitment to the Company Culture in my Thank-you Letter?
- Mention specific company culture or mission aspects to show genuine interest that resonates with you.
- Show that your skills align with the company’s goals, which will contribute to its success.
- Express your excitement and emphasise growth opportunities for the company.
- Indicate that you view the position as a long-term career opportunity where you can develop professionally.
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