Job Rejection Letter Example

If you have carefully decided that you do not want to accept a job offer then you need to word your letter carefully and considerately. Remember that you need to have good reasons for rejecting a job. You may have found a better and different job but still, consider the time that people have taken to assess your application, arrange to interview you and decide that they would like to employ you. They will not be very happy that after all that process you are now not taking the job the have offered you and they have to start the whole process again.

Anyway decision made, ensure that you give the company a good explanation for this rejection and wish them well for the future.

Should you be looking at how best to write this letter, please see the below example which you can use as a guide. Use this letter example if you want to reject the job offer kindly.

Related: Job Offer Acceptance Letter

Job Rejection Letter Example


Your Name

222 Every Road, Any Town, AA1 1BB

Mrs Jane Smith
ABC Company
All Streets
Any Town


Dear Sir/Madam,

Job Offer for the position of XXXX

I would like to thank you for offering me the position of XXX. Unfortunately it is with regret that I am going to turn this job offer down.

I have since found a role I had applied for at a similar time and I feel at this time my skills are more suited to this other role. (IF this is the case – it could be you are relocating or going back to study etc).

I am sorry for any inconvenience that this may cause you. I was very interested in working for your company and feel that you have got a very good and solid future in WHAT INDUSTRY.

I appreciate the time that you have taken in interviewing me and offering me this role and I am very sorry that it has not worked out this time. I would like to take this opportunity to thank you for this time and it was very nice to meet with you and your colleagues.

Thank you again and best wishes for your search for this role.

Yours sincerely


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