Formal Resignation Letter With Reason

If you are about to hand your notice in for the role that you have been working on and feel that you want to give your employer the reason for leaving then

it is important to think first about what that reason is.

Sometimes we hand our notice in because we have stopped enjoying working at a company or you could have got a new job or you could be leaving for more personal reasons such as relocation, travelling etc.

It is important to remember to always aim to leave on a good note. Therefore if you hate your current role and that is the reason why then you need to be very constructive about your reasons for leaving so that you are not seen to be bad mouthing the company you are looking to leave.

The below letter is an example that you can use when trying to write your resignation letter.

Formal Resignation Letter With Reason

Formal Resignation Letter With Reason
Your Name

222 Every Road, Any Town, AA1 1BB

Mrs Jane Smith
ABC Company
All Streets
Any Town


Dear Sir/Madam,

Resignation from the role of XXXXXX

Please accept this letter as my formal resignation from the role of XXXX.

I have decided to hand my notice in as of TODAY’s DATE because (name reason – this could be any reason just phrased well such as – I feel that I have learnt and achieved all that I can during my time and role with COMPANY NAME.)

I am very grateful for everything that you have done during my time at COMPANY NAME, I have learnt and experienced a great deal during this time and for this, I am eternally grateful.

My last working day will be DATE.

Please could you forward my P45 and any outstanding monies including my holiday pay? Should you need anything from me, please do not hesitate to contact me.

Thank you again for the opportunity and I would like to wish you all the best for the future.
Best Wishes.

Yours sincerely


Polite Resignation Letter Example

Use this letter of resignation as a guideline for resigning from your job. This is a general, all-purpose letter of resignation that can be used for any circumstances. For technical careers, you could either leave this as is or customize it with details about your specific position. Resignation letters should be printed out and signed, not delivered via email.

Today’s Date

Manager’s Name
Company Name
Company Address

Dear Manager:

Effective (two weeks from the date, above), I resign my position as (title).

I have enjoyed working here and appreciate all that I have learned. I wish you all the best going forward.


(sign here)

Your Name

cc: (names of those being copied on the letter – HR Manager, Group Director, etc).

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Jack Middleton
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